The City Clerk is a service department to which the City Council, City staff, and the general public come for information regarding the operations of the City.
The City Clerk is responsible to direct, plan, organize, process and control the maintenance of all official City documents and records inclusive of all City Agendas, Minutes, Resolutions, Ordinances, Public Records Requests, recorded documents, contracts, agreements, as well as numerous other documents.
The City Clerk oversees the citywide centralized Records Management Program, including storage and retrieval, and is responsible for the codification of the Imperial Beach Municipal Code.
The City Clerk is responsible for the meeting administration of all City Council, Redevelopment Agency Successor Agency, and City Boards and Commissions meetings which includes agenda preparation, posting, legal advertising, recording and maintenance of legislative and other actions, and production of meeting minutes.
Additionally, the City Clerk is the Elections Official for the City and is responsible to direct and participate in the conduct of municipal elections. The City Clerk is also designated as the City's Filing Officer for the State Fair Political Practices Commission, processes Statements of Economic Interest, and administers the City's Conflict of Interest Code to designated employees.
The City Clerk administers loyalty oaths, certifies copies of official records, and has various other duties required by State Law.